HEALTH & SAFETY POLICY STATEMENT HSAW 1974 and ISO 45001:2018
This Cade Roofing and Building Services Ltd Health and Safety Policy Statement applies to all operations (Scaffolding, Roofing and Building Services) both at the company’s head office at Unit 06 Portfield Road, Portsmouth and on transient work sites, whether planned or responsive works for scaffolding, roofing and building works.
The Managing Director (Mr. Lee Cade) recognises and accepts responsibility to provide a safe and healthy working environment and to prevent injury and ill health for all employees, sub-contractors and visitors who attend Cade Roofing and Building Services Ltd. premises and transient work sites and others (e.g. public, sub-contractors, client workers and others) who may be affected by the conduct of our operations. By signing this Occupational Health and Safety Policy, the Managing Director gives approval to the Occupational Health and Safety Management System described in the Integrated Management System Manual (HSEQ) and in supporting Company Processes. As the Managing Director, I am committed to continually improve the health and safety of our workers to ensure it remains robust and upholds the safety of all.
Cade Roofing and Building Services Ltd. recognises the social and economic importance of protecting the health and safety of those affected by its operations and is committed to leading by example in promoting health and safety in all its operations. Health and safety should never be compromised for any other objective.
This Occupational Health and Safety Policy is evaluated as part of the overall review of the Occupational Health and Safety Management System to ensure its stated objectives are met. This statement will be reviewed on an annual basis.
HEALTH AND SAFETY OBJECTIVES AND PRINCIPLES
The objectives and principles of the Occupational Health and Safety Policy are:
▪ To ensure that the risk of COVID 19 within the workplace is controlled at all times by ensuring; PPE/RPE, communication, information and instruction is maintained at all times
▪ To establish and maintain an Occupational Health and Safety Management System which satisfies the requirements of ISO 45001:2018, all applicable statutory and regulatory requirements, industry best practice and any other Client specific requirements.
▪ To maintain workplaces to ensure that they are safe and without health risks, including means of
access and egress, with adequate facilities and arrangements for employees’ welfare.
▪ To provide and maintain working environments and safe systems of work for employees that are safe and free from health risks.
▪ We are committed to eliminate, so far as reasonably practicable, all hazards and reduce risk to provide a safe working environment free from injury and ill health.
▪ To provide and maintain plant and equipment and operational controls that prevent injury and ill health.
▪ To ensure safety and absence of health risks in connection with the use, handling and storage of articles and substances.
▪ To consult with employees on issues relating to occupational health and safety.
▪ To promote and encourage a positive health and safety culture throughout the organisation through the provision of information, training, instruction and supervision.
▪ To provide sufficient information, instruction, training and supervision to enable employees to avoid hazards and to contribute positively to the health and safety of themselves and others whilst at work.
▪ To establish effective arrangements to draw the Occupational Health and Safety Management System to the attention of employees so that they are aware of their obligations and carry out communication, so it is understood and implemented by all employees.
▪ To ensure all employees are aware of their individual occupational Health and Safety obligations under the Health and Safety at Work etc 1974 Act. Management shall seek the support and co-operation of employees with respect to occupational health and safety.
▪ To operate a ‘balanced blame’ culture whereby employees are openly encouraged to report hazards, including near misses, without fear of reprisal to ensure the root causes of accidents are identified thus enabling measures to be put in place to eliminate recurrence.
▪ To ensure sufficient financial and physical resources are available to meet the objectives of the Occupational Health and Safety Management System, as well as all applicable statutory and regulatory requirements.
▪ To ensure occupational health and safety objectives are set, monitored, and reviewed at regular intervals.
▪ To maintain continual improvement of occupational health and safety management and performance by regularly monitoring and reviewing the occupational Health and Safety Management System to ensure its effectiveness.
▪ To update operations in response to advances in technology, changes to industry best practice and new understanding in health and safety.
▪ To ensure that risk assessments are being carried out on an on-going basis, with employees participating in the risk assessment process. Assessments will cover our undertakings and will assist in the identification of hazards and the setting of prioritised objectives for elimination and reduction of risk.
▪ We are committed to ensure that we uphold all relevant health and safety regulations that impact on our operations
▪ To arrange for the effective planning, organisation, control, monitoring and reviewof preventative and protective measures.
▪ To maintain records as objective evidence to show compliance with the Occupational Health and Safety Management System.
The Managing Director has the overall responsibility for the Occupational Health and Safety Policy and Occupational Health and Safety Management System including formulation, development, implementation and encouraging commitment by personnel at all levels of the Company.
The Management Representatives nominated in the Integrated Management System Manual are responsible for the co-ordination, implementation and monitoring of the policy throughout the organisation.
All employees, contractors and visitors are responsible for policy implementation by cooperating, participating and contributing to its success through their actions and suggestions.
This Occupational Health and Safety Policy is communicated to all employees, contractors and visitors. A copy is displayed on employee notice boards at the Head Office, held in the Site Offices and published on the internal company shared drive and company website. All employees are encouraged to read it and communicate any queries to a Director. Copies are made available to interested parties on request and a copy is published on our company website.
DATE: 26/06/2020 (Reviewed every 12 months)
This Policy is displayed at the Head Office and is available to all personnel, including Visitors, contractors and any interested parties. All employees are encouraged to read it and communicate any quires to a Director. It is also available on the company www
A copy of this Policy can also be obtained, on request (to any interested parties) from our Main Office at Unit 06, The Nelson Centre, Portfield Road, Portsmouth, Hants PO3 5SF
This Policy Statement has been approved by UKAS (DAS) our external auditors
Environmental Policy Statement
Cade Roofing and Building Services Ltd is a leading, local contractor whose core business processes are roofing and scaffolding processes We acknowledge the importance of being responsible, sustainable and ethical in order to meet the needs of the present and leave a better environment for future generations. We believe this can be achieved through the skills and knowledge that our employees have and the techniques and the materials that we use. Our strategies and operations promote the best environmental practices because of the business and ethical benefits that this bring. Cade Roofing and Building Services Ltd directors, employees and managers are proud to support this policy. We are accredited with ISO 14001:2015 and will uphold its requirements and are committed at all times to support its cause by ensuring the protection of the environment and continual environmental improvement.
Through this statement, Cade Roofing and Building Services Ltd, will:
• Comply with all applicable legal requirements and any other requirements placed on us;
• Set and communicate clear quantifiable environmental objectives
• Take all reasonable measures to prevent pollution from our scaffolding and roofing processes
• Provide all staff with training to raise their awareness of environmental and sustainability issues;
• Reduce our vehicle emissions through good management and maintenance of our company vehicles.
• Reduce the environmental impact of Cade Roofing and Building Services Ltd through reducing, reusing and recycling materials to reduce our impact on the environment.
• Minimise environmental impact, so far as reasonably practicable, by implementing our cradle to grave (life-cycle) policy with regards to our scaffold and roofing supplies and recycle all waste.
• Ensure that our scaffold board suppliers sustainably source materials in line with the requirements of their PCFC and FSC certification
• Protect the environment during our scaffolding and roofing processes
• Put in place measures to promote reduction, re-use and recycling of building waste;
• Implement the Cade Roofing and Building Services Ltd Sustainable Procurement Policy to encourage improvements in the environmental performance of suppliers, goods and services;
• Engage with our customers to promote environmental best practice and seek collaborative opportunities in order to facilitate developments with environmental protection.
• In line with our ISO 14001 standard we will set and monitor our environmental objectives
• Ensure that this policy is communicated to all our employees, clients and subcontractors
• Encourage companies, who operate in partnership with us, to adopt a policy in accordance with the commitments laid out within this Policy.
Cade Roofing and Building Services Ltd
Revision 01 26/06/2020
Next Review: 26/06/2021
Quality Policy Statement
At Cade Roofing and Building Services Ltd, we undertake the following processes:
✓ Minor Building Services
It is policy of Cade Roofing and Building Services Ltd to provide its customers with a high-quality service and expectations to meet our customer and contractual specification, we are committed to ensure that we provide the highest service possible. We are accredited with ISO 9001:2015 Standard, we are committed to ensure we uphold its requirements and will continually improve our processes and procedures to ensure that they meet client, suppliers and business needs. It is of the utmost importance that we are totally customer focused towards their requirements and the scope of services our customers and their needs and strive to achieve perfection. We are committed to work with both clients and suppliers to maintain and continually improve and maintain the highest quality standards.
Overall responsibility and ownership of the Quality Management System (QMS) is our managing director, who is fully supported by his management team. Our management team lead quality from the very top of the organisation to ensure both compliance and upholding the quality of our service. We ensure that this policy is both consulted and communicated to our customers, workforce, subcontractors, stakeholders and others to demonstrate our commitment to provide a high-quality service to our customers. We fully understand the benefits of a comprehensive and robust QMS, which is led and managed in that customer loyalty, repeat business and future business with existing clients and others.
We are committed to ensure that the aforementioned are constructed to the highest standards to ensure both customer satisfaction and repeat business with our existing and new clients. As required by the standard, we will set and continually monitor our quality objectives. As required by the standard and our policy, we plan, do, act on all our business processes, to ensure continual improvement we identify non-compliances and implement lessons learnt to ensure continual improvement.
The corporate objective of the company is to achieve long-term profitability by providing products and services to the highest degree of excellence demanded by our customers. We will use appropriate feedback to assure the attainment of this commitment. The Quality Manual, Processes, Procedures and Work Instructions are dynamic documents, which describe at an appropriate level of detail the policies, procedures and operating practices to be followed. Each member of staff will be encouraged to review and develop the processes, procedures and practices applicable to their areas of work within the company. Every employee is encouraged to understand their contribution to the overall business and its customer service. Personal objectives will be set accordingly. The Quality Manual has the full support of the Senior Management Team and, together with the supporting Quality Processes, Procedures and Work instructions, ensures that activities are controlled in a manner compatible with achieving contractual obligations effectively. We will work with staff, suppliers and other partners to continually improve our QMS and consequently our service to customers.
Cade Roofing and Building Services Ltd
Revision 01 26/06/2020 Reviewed Annually Next Review: 26/06/21
We may have to collect and use information about people with whom we work. This personal information must be handled and dealt with properly, however it is collected, recorded and used, and whether it be on paper, in computer records or recorded by any other means.
We regard the lawful and correct treatment of personal information as very important to our successful operation and to maintaining confidence between us and those with whom we carry out business. We will ensure that we treat personal information lawfully and correctly.
To this end we fully endorse and adhere to the principles of the General Data Protection Regulation (GDPR).
This policy applies to the processing of personal data in manual and electronic records kept by us in connection with our human resources function as described below. It also covers our response to any data breach and other rights under the GDPR.
This policy applies to the personal data of job applicants, existing and former employees, apprentices, volunteers, placement students, workers and self-employed contractors. These are referred to in this policy as relevant individuals.
“Personal data” is information that relates to an identifiable person who can be directly or indirectly identified from that information, for example, a person’s name, identification number, location, online identifier. It can also include pseudonymised data.
“Special categories of personal data” is data which relates to an individual’s health, sex life, sexual orientation, race, ethnic origin, political opinion, religion, and trade union membership. It also includes genetic and biometric data (where used for ID purposes).
“Criminal offence data” is data which relates to an individual’s criminal convictions and offences.
“Data processing” is any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
C) DATA PROTECTION PRINCIPLES
Under GDPR, all personal data obtained and held by us must be processed according to a set of core principles. In accordance with these principles, we will ensure that:
a) processing will be fair, lawful and transparent
b) data be collected for specific, explicit, and legitimate purposes
c) data collected will be adequate, relevant and limited to what is necessary for the purposes of processing
d) data will be kept accurate and up to date. Data which is found to be inaccurate will be rectified or erased without delay
e) data is not kept for longer than is necessary for its given purpose
f) data will be processed in a manner that ensures appropriate security of personal data including protection against unauthorised or unlawful processing, accidental loss, destruction or damage by using appropriate technical or organisation measures
g) we will comply with the relevant GDPR procedures for international transferring of personal data
D) TYPES OF DATA HELD
We keep several categories of personal data on our employees in order to carry out effective and efficient processes. We keep this data in a personnel file relating to each employee and we also hold the data within our computer systems, for example, our holiday booking system.
Specifically, we hold the following types of data:
a) personal details such as name, address, phone numbers
b) information gathered via the recruitment process such as that entered into a CV or included in a CV cover letter, references from former employers, details on your education and employment history etc
c) details relating to pay administration such as National Insurance numbers, bank account detailsand tax codes
d) medical or health information
e) information relating to your employment with us, including:
i) job title and job descriptions
ii) your salary
iii) your wider terms and conditions of employment
iv) details of formal and informal proceedings involving you such as letters of concern, disciplinary and grievance proceedings, your annual leave records, appraisal and performance information
v) internal and external training modules undertaken
All of the above information is required for our processing activities. More information on those processing activities are included in our privacy notice for employees, which is available from your manager.
E) EMPLOYEE RIGHTS
You have the following rights in relation to the personal data we hold on you:
a) the right to be informed about the data we hold on you and what we do with it;
b) the right of access to the data we hold on you. More information on this can be found in the section
headed “Access to Data” below and in our separate policy on Subject Access Requests”;
c) the right for any inaccuracies in the data we hold on you, however they come to light, to be corrected. This is also known as ‘rectification’;
d) the right to have data deleted in certain circumstances. This is also known as ‘erasure’;
e) the right to restrict the processing of the data;
f) the right to transfer the data we hold on you to another party. This is also known as ‘portability’;
g) the right to object to the inclusion of any information;
h) the right to regulate any automated decision-making and profiling of personal data.
More information can be found on each of these rights in our separate policy on employee rights under GDPR.
In order to protect the personal data of relevant individuals, those within our business who must process data as part of their role have been made aware of our policies on data protection.
We have also appointed employees with responsibility for reviewing and auditing our data protection systems.
G) LAWFUL BASES OF PROCESSING
We acknowledge that processing may be only be carried out where a lawful basis for that processing exists and we have assigned a lawful basis against each processing activity.
Where no other lawful basis applies, we may seek to rely on the employee’s consent in order to process data.
However, we recognise the high standard attached to its use. We understand that consent must be freely given, specific, informed and unambiguous. Where consent is to be sought, we will do so on a specific and individual basis where appropriate. Employees will be given clear instructions on the desired processing activity, informed of the consequences of their consent and of their clear right to withdraw consent at any time.
H) ACCESS TO DATA
As stated above, employees have a right to access the personal data that we hold on them. To exercise this right, employees should make a Subject Access Request. We will comply with the request without delay, and within one month unless, in accordance with legislation, we decide that an extension is required. Those who make a request will be kept fully informed of any decision to extend the time limit.
No charge will be made for complying with a request unless the request is manifestly unfounded, excessive or repetitive, or unless a request is made for duplicate copies to be provided to parties other than the employee making the request. In these circumstances, a reasonable charge will be applied.
Further information on making a subject access request is contained in our Subject Access Request policy.
I) DATA DISCLOSURES
The Company may be required to disclose certain data/information to any person. The circumstances leading to such disclosures include:
a) any employee benefits operated by third parties;
b) disabled individuals - whether any reasonable adjustments are required to assist them at work;
c) individuals’ health data - to comply with health and safety or occupational health obligations towards the employee;
d) for Statutory Sick Pay purposes;
e) HR management and administration - to consider how an individual’s health affects his or her
ability to do their job;
f) the smooth operation of any employee insurance policies or pension plans;
g) to assist law enforcement or a relevant authority to prevent or detect crime or prosecute offenders or to assess or collect any tax or duty.
These kinds of disclosures will only be made when strictly necessary for the purpose.
J) DATA SECURITY
All our employees are aware that hard copy personal information should be kept in a locked filing cabinet, drawer, or safe.
Employees are aware of their roles and responsibilities when their role involves the processing of data. All employees are instructed to store files or written information of a confidential nature in a secure manner so that are only accessed by people who have a need and a right to access them and to ensure that screen locks are implemented on all PCs, laptops etc when unattended. No files or written information of a confidential nature are to be left where they can be read by unauthorised people.
Where data is computerised, it should be coded, encrypted or password protected both on a local hard drive and on a network drive that is regularly backed up. If a copy is kept on removable storage media, that media must itself be kept in a locked filing cabinet, drawer, or safe. Employees must always use the passwords provided to access the computer system and not abuse them by passing them on to people who should not have them. Personal data relating to employees should not be kept or transported on laptops, USB sticks, or similar devices, unless prior authorisation has been received. Where personal data is recorded on any such device it should be protected by:
a) ensuring that data is recorded on such devices only where absolutely necessary.
b) using an encrypted system — a folder should be created to store the files that need extra protection and all files created or moved to this folder should be automatically encrypted.
c) ensuring that laptops or USB drives are not left where they can be stolen.
Failure to follow the Company’s rules on data security may be dealt with via the Company’s disciplinary procedure. Appropriate sanctions include dismissal with or without notice dependent on the severity of the failure.
K) THIRD PARTY PROCESSING
Where we engage third parties to process data on our behalf, we will ensure, via a data processing agreement with the third party, that the third party takes such measures in order to maintain the Company’s commitment to protecting data.
L) INTERNATIONAL DATA TRANSFERS
The Company does not transfer personal data to any recipients outside of the EEA.
M) REQUIREMENT TO NOTIFY BREACHES
All data breaches will be recorded on our Data Breach Register. Where legally required, we will report a breach to the Information Commissioner within 72 hours of discovery. In addition, where legally required,we will inform the individual whose data was subject to breach. More information on breach notification is available in our Breach Notification policy.
New employees must read and understand the policies on data protection as part of their induction.
All employees receive training covering basic information about confidentiality, data protection and the actions to take upon identifying a potential data breach.
The nominated data controller/auditors/protection officers for the Company are trained appropriately in their roles under the GDPR.
All employees who need to use the computer system are trained to protect individuals’ private data, to ensure data security, and to understand the consequences to them as individuals and the Company of any potential lapses and breaches of the Company’s policies and procedures.
The Company keeps records of its processing activities including the purpose for the processing and retention periods in its HR Data Record. These records will be kept up to date so that they reflect current processing activities.
P) DATA PROTECTION COMPLIANCE
Our appointed compliance officer in respect of our data protection is Jack Daniels GDPR Officer